Pay Stub Generator
Pay Stub Generator — create a professional pay stub with auto-calculated taxes, gross, and net pay. Free, no signup, downloadable PDF.
| Description | Hours | Rate | Current | YTD |
|---|---|---|---|---|
| Gross Earnings | $0.00 | $0.00 | ||
| Description | Current | YTD |
|---|---|---|
| Total Deductions | $0.00 | $0.00 |
About Pay Stub Generator
Generate a professional pay stub in under a minute. Fill in the company and employee details, enter regular hours and rate, and the tool auto-calculates gross pay, Social Security, Medicare, and net pay. Add any number of custom earnings (bonus, commission, overtime) and deductions (income tax, retirement, health, etc.). Download as PDF when you’re ready.
What’s on a standard pay stub
Every pay stub answers three questions: how much did the employee earn, what was withheld, and what did they take home. The layout above breaks it into four parts:
- Header — company info on the left, document title and pay period on the right. Click any text to edit.
- Employee + Pay Information — who the stub is for, when they were paid, how often, and the check or deposit reference.
- Earnings — every paid item this period: regular hours, overtime, bonus, commission. Hours × rate is calculated automatically; year-to-date totals are editable.
- Deductions — every withholding: Social Security (6.2%) and Medicare (1.45%) are auto-calculated when the US toggle is on, then income tax, retirement, health insurance, and anything else you enter manually.
The summary at the bottom shows year-to-date net and net pay for the current period.
How to use
- Click the company name at the top and type yours.
- Click the address block and replace it with your address and any identifier (EIN in the US, ABN in Australia, CIN in India, etc.).
- Click employee fields — name, address, employee ID, last 4 of SSN/ID — and fill them in.
- Click pay date / period / frequency to set the time the stub covers.
- Edit the earnings rows — replace the descriptions, hours, rate, and YTD. Use the
+ Add rowbutton for bonuses, commissions, or differential pay. - Edit the deductions rows — federal/state tax, health, retirement. Add or remove rows as needed.
- Open Settings (gear icon in the bottom bar) to pick currency, paper size, accent colour, or upload a logo.
- Click Download PDF — save it as PDF or print to paper.
Auto-calculated US payroll
Toggle US payroll auto-calc in settings to automatically apply the 2026 FICA rates:
- Social Security: 6.2% on gross pay (employee share, up to the annual wage base of $168,600)
- Medicare: 1.45% on all gross pay
Federal and state income tax remain manual because they depend on the employee’s W-4 elections and state of residence. If you need a paycheck calculator that estimates them, use a withholding calculator from the IRS or your state revenue agency, then enter the result on the stub.
For non-US use, turn the toggle off and add deduction rows for your local equivalents — PAYE / NI in the UK, CPP / EI in Canada, PF / Professional Tax / Income Tax in India, PAYG / Super in Australia, etc.
A pay stub is not a tax document
This tool produces a standard pay stub layout — the same one used by payroll software and accountants. It is a record of income and withholdings for a single period. It is not a tax filing, a W-2, or an officially audited document. If you are required to file payroll taxes for staff, use a registered payroll service (your country’s equivalent of Gusto, ADP, Xero Payroll, etc.) to file and remit. This tool is best used for:
- Personal records of self-paid income (sole traders, freelancers)
- Documenting payments to contractors
- Employee records for small teams paid out of band
- Practicing or teaching payroll math
Free, no signup, no watermark — yours to use.
Frequently asked questions
A pay stub is a document that breaks down an employee's pay for a single pay period — gross earnings, tax withholdings, other deductions, and the final net amount. It accompanies a paycheck or direct deposit and serves as a record of income for things like rent applications, loan approvals, or personal bookkeeping.
It produces a standard pay stub layout used by payroll software and accountants worldwide. It is a record of income, not a tax filing — you and your employer remain responsible for accurate numbers and tax filings. Use it for personal records, employee documentation, or contractor invoicing. It is not a substitute for a payroll service if you are required to file taxes for staff.
Yes — toggle 'US payroll auto-calc' in settings and it automatically applies Social Security (6.2%) and Medicare (1.45%) against gross pay. Federal and state income tax are kept editable so you can enter the exact amount from your payroll system. Outside the US, leave the toggle off and add your own deduction rows (PAYE, NI, GST, PF, EI, etc.).
Yes. Choose your currency (USD, EUR, GBP, INR, CAD, AUD, NGN, PHP, ZAR, BRL) and disable the US auto-calc. The earnings and deductions tables accept any rows you add — name them after your local taxes and statutory deductions and enter the amounts. The output is a clean, professional statement that works in any jurisdiction.